GDPR HR Project Manager

Location
London, England
Salary
£500 - £600 per day
Posted
20 Jul 2017
Closes
17 Aug 2017
Ref
27487/001
Contact
Dominique Seal
Job Type
HR Generalist
Job Level
Business Partner
Contract Type
Interim
Hours
Full Time

A global Insurance firm are currently looking to hire a GDPR HR Project Manager for a 6 month interim assignment.

There is a project team already in place to manage the introduction of the new General Data Protection Regulation (GDPR) legislation which comes into force in May 2018. While the GDPR project team are looking at all of the relevant Business Units, this role is specifically looking at leading a programme to deliver all of the tasks related to Group HR. As well as using project planning skills, the role holder will need to play a hands-on role to ensure that data is placed correctly in electronic files, and that leavers paper records are all checked (c. 1500 files in total). They will also have oversight of records held by the Group Talent and Group Reward teams.

Key Responsibilities:

Project plan - prepare a detailed project plan for all the activities

Meetings - attend the GDPR project meetings: project board (monthly), communications (fortnightly), general progress (weekly)

Employee data - ensure that all data on current employees and leavers is being held centrally in HR; this will involve asking managers in the business to check their data folders, and to monitor data return; ensure that any returned data is added to employee's electronic file

Leavers - look through all leaver files (hard and soft copies); destroy unnecessary data and create a register of data to be destroyed in the future

Unsuccessful job applicants - create and manage a process for storing all data on unsuccessful job applicants in HR, which should then be deleted after 6 months

Employment contracts - look at wording in employment contracts: amend for new starters, and arrange for all current employees to agree to comply with new legislation

Third party suppliers - create a list of current suppliers; look at their contracts, then check with Group Legal if they meet the new criteria

Other teams in Group HR - liaise with Group Talent and Group Reward to find out the data they hold on employees and how they can become compliant

Process going forward - create a plan of how BAU will look going forward, and how checks can be done in the future to ensure compliance

The ideal candidate will hold experience in delivery of a single large project or portfolio of multiple projects, ideally within an HR environment. Experience of data protection/privacy preferred. Ability to quickly become familiar with the GDPR requirements and the scope of this role. Ability to work independently and take ownership of tasks, whilst recognising the need for review (e.g. communications to line managers). Ability to exercise discretion and integrity in handling confidential and very sensitive information