HR Administrator

Artis HR
Portsmouth, England
£20000 - £22000 per annum
10 Oct 2017
07 Nov 2017
HR Administrator
Sophie Hicks
Job Type
HR Administrator
Contract Type
Full Time

ArtisHR are currently supporting an exciting organisation in Portsmouth with the recruitment of a HR Administrator for a full time 6 month ftc paying £20-22,000 per annum.

Summary of role

To carry out transactional HR activity on HR Administrative and Payroll processes and respond to enquiries; in accordance with legislation, suggested best practice and procedures and guidelines.

*Collate and check monthly payroll submissions from line manager submissions
*Prepare and mail all letters required as a result of payroll and other HR actions
*Update attendance records on HR System and include on payroll spreadsheets if required
*Respond to first line HR administrative queries as appropriate, e.g. face to face or via email or telephone, written correspondence
*Ensure all employee information is processed accurately and checked
*Maintain accurate systems information within scope of role and in line with current data protection legislation
*Maintain all deadlines, promises and action plans communicated to management, customers or required by process.
*Refer queries to the HR Senior Administrator as required
*Process all requests effectively, accurately and efficiently and in accordance with procedures.
*Provide basic information on policies and procedures to line managers, employees and HR Advisors.
*Any other HR related duties at request of Manager or Senior Administrator
*Protecting assets from unauthorized access, disclosure, modification, destruction or interference
*Comply with the Data Protection Act 1998

Key Outputs/Deliverables:
*Monthly Payrolls submitted accurately and on time
*All HR actions approved in line with issued authority list, procedures and guidelines.

Describe with whom the role regularly interfaces:
*Line Managers for relevant payrolls
*HR Advisors & Heads of HR for relevant payrolls
*Group payroll
*Group Pensions

Pension Schemes

Key Technical Competencies
*Sound administrative skills
*Good verbal & written communication skills
*Proficient in Excel and Word
*Excellent attention to detail
*Experience of HR databases
*Awareness of HR policy & procedures
*Previous customer service experience
*Understanding of Data Protection legislation as it affects the role, and IAMM requirements

Key Behavioural Competencies
*Discrete & confidential approach
*Polite and approachable manner
*Team player
*Ability to multi task and prioritise own workload
*Sound organisational skills
*Ability to assimilate information and identify actions, taking them forward appropriately
*GCSE Maths & English