HRM Role - Brentwood - 35-38kJob PurposeThe Human Resources Manager is responsible for all areas of HR support and guidance within the business, working with the General Manager and Heads of Department to ensure that legal compliance is fully adhered to and good practice is established and maintained with respect to the Groups HR processes and procedures.Specific Duties and Responsibilities
Identify recruitment requirements as approved by the General Manager and liaise with Group Recruitment Manager regarding sourcing candidates and advertising.Use CareerBuilder to manage applicant tracking and ensure a timely and appropriate response to all candidates regarding the process of their application.Collate and sort applications for HoDs to follow up with shortlisting and recruitment process.Support HoDs by facilitating or carrying out group or one-to-one interviews as appropriate.Set up Personnel File with appropriate checklist to detail employment journey.Process DBS checks and follow up references for all potential new recruits.Arrange name badges, fobs and uniforms and facilitate induction and plan training programs for new staff.
Employee Record Keeping
Set up and continually maintain personnel files and employee records on Caresys.Ensure employee records relating to compliance are kept up to date at all times for example DBS checks, Registration pins, Work permits, Training matrix/NMDS.Support HODs to diarise, carry out and follow up one to ones and annual reviews.Arrange Occupational Health fitness passes.Support the exit interview processAssist with taking notes at meetings where required for employees file.Communicate information to update the Signature website.
Provide HoDs with support and first line information and advice in relation to HR issues.Take notes for HODs during formal processes.Assist HODs with formal letter-writing with Moorepay support.
To lead the annual employee survey at the home and implement initiatives to ensure there is a minimum of 70% participation.Following the published result work with the GM and HoDs to develop action plans to address any areas identified.
Complete forms as appropriate for new starters, leavers, changes to details and so on, and ensure these are submitted to the Support Office payroll function in accordance with pre-set weekly deadlines having completed the necessary actions on Caresys.Issue offer letters and employee contracts signed by the General Manager and save signed copies on the employee database.Ensure all Payroll weekly routines relating to holidays, training and sickness are checked before submission to Support Office.Ensure Payroll queries are channelled effectively, providing appropriate supporting paperwork as and when required.Ensure deadlines as defined in the Payroll calendar are met and timely changes are made to Caresys in respect of starter's leavers and changes.Deal with queries in respect of pay, escalated to Payroll where further investigation is necessary.
Assist staff members with benefit queries, for example pensions, EAPAssist with employee award schemes and initiatives including responsibility for the quarterly rising stars process.
Training and development
Update, maintain and track training matrix and national minimum data statistics (NMDS) ensuring full CQC and company compliance.Ensure effective management Ensure effective management of all Induction and Mandatory training programmes and venues.Support the General Manager to facilitate and present Signature's Induction Day.Produce a Training Needs Analysis for the community.