HR Administrator

Your new company
An international commercial organisation based in Guildford town centre

Your new role

As HR Administrator you will support the HR Advisor & HR Manager with the following role responsibilities.

• First point of contact for all employee queries. Responsible for referring queries to HR Advisor/HR Manager as appropriate
• Referring employees to intranet site and directing then to relevant policies and procedures
• Advertises approved opportunities using agreed advertising channels
• Monitors recruitment application activity, forwarding CVs to hiring managers for review, chasing for feedback and responding to applicants as necessary
• Arranging interviews, coordinating with hiring managers and confirming arrangements with applicants. Prepare offer letters and employment contracts for successful candidates
• Carry out relevant pre-employment checks and chase all outstanding documentation to complete on-boarding process
• Create new starter records, serve as first point of contact for all new hire queries to support an effective on-boarding process
• Acknowledge employee resignations and formalise leaving arrangements. Liaising with People Manager regarding agreed end date, holiday and return of company property arrangements etc.
• Action any changes to terms and conditions of employment as approved by HR Manager; confirming changes to employees, obtaining employee consent to such changes (chasing where needed) and updating all necessary system
• Assist in the annual compensation review process; preparing letters as instructed by HR Manager, ensuring signed letters are returned and updating system
• Receipt of benefit enrolment forms; filing and forwarding to Payroll and/or benefits providers
• Updating Performance Management System with any necessary changes
• Produce regular status reports during annual and mid-year review periods
• Producing ad-hoc reporting as required by HR Manager and/or the business
• Maintaining organisation charts for each country
• Actions all employee changes (name changes, address changes etc.); requesting supporting documentation when needed
• Preparing employee references and employment confirmations
• Updating HR intranet page and maintaining an up to date HR letter template library
• Maintain HR calendar with upcoming activity

What you'll need to succeed

• Some initial experience gained within a HR environment is preferable
• Degree holder, preferably 2:1 or above in a business or HR related field
• Competent IT skills (Microsoft Word, Excel and PowerPoint)
• Attention to detail
• Time management skills
• The ability to work to tight deadlines and under pressure
• Respectful of confidential and sensitive information
• Team Player

What you'll get in return

• Salary c£22,500
• Group pension plan, life assurance, income protection insurance, critical illness cover, private medical insurance, health cash plan, travel insurance, subsidised gym membership, childcare vouchers, tax-free bike incentive scheme, EAP, 25 days holiday (per annum)

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk