Job Title: HR Assistant
Hours: 35 hours
Brief Job description
We have an exciting opportunity for a HR Assistant to join a HR Operations team within a legal firm in Liverpool. The successful candidate will be working as part of a team to provide full HR administration support for approximately 850 employees and partners. The role forms part a team of HR assistants within the HR Operations team reporting to the HR Manager.
*Being the first point of contact for all HR queries;
*Preparing offers of employment and contracts for new starters and variations (i.e. changes in employment details) for existing employees;
*Undertaking pre-employment checks as part of the new starter process and preparations for the new starter induction, to include liaising with managers and partners and advising the support departments of new starters and producing welcome packs;
*Full administration of the leaver process, to include inputting on the system, liaising with the leaver and the department and advising the firm accordingly;
*Advising payroll of monthly changes, new starters and leavers and any deductions required from salary;
*Accurate inputting of data on the HR system, such as new starters, leavers, variations, holidays, absence and appraisal information;
*Working with colleagues to identify patterns of sickness and report to the HR Advisors/managers regarding matters of concern;
*Completing all maternity/paternity administration and acting as a point of contact for employees on maternity/paternity/adoption/shared leave;
*Sending exit surveys and reporting the results to managers;
*Involvement in recruitment activity such as placing adverts, setting up interviews and carrying out interviews with the recruiting manager;
*Assisting with the induction process;
*Assisting in the implementation and improvement of HR systems and procedures;
*Producing regular and ad hoc reports from the HR system;
*Arranging payment of invoices;
*Covering administration work of colleagues in their absence;
*Involvement in any ad-hoc HR projects as required;
*Travel to other UK offices when required.
*Previous experience of working in administration;
*Minimum grades of A-C GCSE or equivalent qualification in English, Maths;
*Competence in all Microsoft IT software;
*Self-confident, assertive, organised and highly motivated;
*A strong team player;
*Ability to work well under pressure, multi-task and ensure deadlines are met;
*A calm and professional manner;
*Excellent telephone and communication skills;
*Ability to operate in a busy environment;
*Ability to use initiative, taking a proactive approach to working;
*Ability to work with little supervision;
*Aptitude to deal with people at all levels;
*Excellent attention to detail and high accuracy;
*Willingness to travel to other UK offices when required;
*Flexibility in approach.
*HR Administration and/or payroll experience gained in a previous law firm or other relevant professional organisation.
Please be aware that The Conduct of Employment Agencies and Employment Businesses Regulations 2003 require us to hold work seeker records for a year in most circumstances.
Macmillan Davies is a specialist HR recruiter. Established in 1979 we have offices in London and Manchester with dedicated teams focusing on Permanent, Contract and Interim assignments across the UK and Europe.