HR and Payroll Coordinator
A fantastic opportunity has arisen for a key client of ours in Leeds. As an experience HR Administrator you will join an established team on a 10-12 month FTC to support the HR team and report in to the Group Head of Reward. The business offers a degree of flexibility hours wise and you will be contracted to 35 hours per week across Monday-Friday between 0800 and 1800.
Your purpose in a nutshell is to provide HR and payroll administrative support and advice to employees across the UK business. You will be responsible for:
*Collating all payroll changes and prepare monthly payroll change documents to be sent to our outsourced payroll provider. This includes: adding new employees; processing leavers; managing pension auto-enrolment etc. Keep records of all change evidenced in the relevant payroll files for Audit.
*Acting as first line of enquiry for HR administration or employee's payroll queries; escalating issues as necessary to the appropriate person. Managing sensitive and confidential matters, employee relations and organisational changes.
*Establishing and maintaining accurate employee records (electronic and paper), organisation charts, and role profiles, and support the provision of key employee data.
*Assisting with all aspects of HR such as, but not limited to recruitment, variation to contracts, update organisational charts, managing probation process and communicating with line managers. Preparing and issuing offer letter and other relevant documentation for new employees. Assist with induction of new employees into the business.
*Administration and continuous improvement of HR processes and related administrative tasks across the full employee lifecycle - including but not limited to: induction, absence, maternity, paternity, performance management, benefits, disciplinary, training and exit. Assisting in particular with the annual cycle of HR activity, such as Long Service Awards, Recognition, Total Reward Statements, Salary Reviews, Performance Management and Bonus.
*Providing advice to users on HR systems, including resolving or supporting the resolution of problems related to the operation of the HR system. Supporting the development and rollout of the HR system to Head Office. This to include training users to understand and use system modules.
*Under the direction of the appropriate specialist manager, ensure compliance with internal and external regulations, policies and procedures.
*In support of the effective delivery of HR services, liaise with suppliers as necessary to ensure delivery in line with service level agreements and to implement on-going enhancements to process. This includes suppliers of Payroll, Employee Benefits and HR Systems.
*Support the Senior HR managers with invoice and purchase order administration and when necessary, travel arrangements.
The ideal candidate will have previous working experience within a HR and Payroll function and possess strong knowledge of tax, pensions, reward and benefits. You will be a great team player and someone is adaptable to business requirements and need and will be a great communicator. CIPD Level 3 would be advantageous but not essential. Experience of using a Human Resources IT system and experience of Cascade and/or SD Worx HR & Payroll software a strong advantage.
This position is available immediately so if you feel that you have the necessary skills and attributes for this role, please forward your CV via the link stating your current salary expectation and notice period.
Please be aware that The Conduct of Employment Agencies and Employment Businesses Regulations 2003 require us to hold work seeker records for a year in most circumstances. Macmillan Davies is a specialist HR recruiter. Established in 1979 we have offices in London and Manchester with dedicated teams focusing on Permanent, Contract and Interim assignments across the UK and Europe.