HR Assistant

A HR Assistant is required in Chelmsford

Your new company
A national organisation requires a HR Assistant to join their team in Chelmsford on a permanent basis.

Your new role
As HR Assistant you will provide day-to-day support for the team

Key responsibilities:

• Provide support for the whole HR team, but working closely with the three HR Advisors and Senior HR Advisor
• Take responsibility for the reorganisation of the current HR filing system
• Carry out audits in relation to eligibility to work and equal opportunities
• Ensure all files are kept up to date with all relevant paperwork being filed correctly
• Answer relevant HR queries over the telephone and by email
• Open post and distribute to the relevant team members
• Processing and monitoring Criminal Reference checks when they are required
• Administrate key HR processes including new starters; pre-employment checks (including eligibility to work), appointment letters, provision of contracts and enter details onto the electronic personnel/payroll system
• Monitor the probationary period; diarise key dates and prompt managers
• Maintain sickness absence records
• Administer changes to employee's contractual terms
• Administer the leavers process
• Respond to reference requests
• Note-take for various Employee Relations issues relating to Disciplinary, Grievance, Capability, Sickness absence management and Performance Management
• Provide ad-hoc support to the Payroll Co-ordinator; enter data and retrieve data from the electronic personnel/payroll system as and when required, regularly send pay related correspondence to a large number of employees
• Provide ad-hoc support to the Training Manager and Health and Safety team.
• Regularly send personnel related correspondence e.g. questionnaires and staff newsletters to a large number of employees

What you'll need to succeed

• Previous HR admin experience
• Excellent administrative and organisational skills
• Excellent communication skills (written and oral)
• Good level of numeracy
• Must be able to demonstrate sound IT skills including excel and word
• Ability to manage their time and manage multiple deadlines
• Excellent attention to detail
• Pro-active with the ability to use their own initiative
• Experience of working under pressure
• Honesty and integrity

What you'll get in return
This is a great opportunity to join a well established, friendly team and expand your HR Administration experience. You will also have the opportunity to study the CIPD certificate. 25 days holiday, private healthcare and pension

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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