Page Personnel are currently recruiting for a team secretary, this is a 6 month fixed term contract. Working in Manchester City Centre. The role will be responsible for providing secretary support to a team of managers.

Client Details

Corporate client based in Manchester, Financial services client.

Description

The key responsibilities for the interim Team Secretary are:

• Maintains diaries on a daily basis and will look ahead to check all required resources are booked and that there is visibility of relevant data on diary entries.

• Arranges and co-ordinates meetings, liaises with delegates, books meeting rooms and arranges refreshments and equipment as required. Provides assistance on request, e.g. by drafting simple agendas, coordinating submissions by other parties.

• Prints copies of agenda in advance of meetings and checks that the manager has all the papers required for imminent meetings.

• Ensures that sufficient time is allotted for travel when processing meeting requests. Always aware of team member's whereabouts and able to advise in this regard as required.

• Manages filing efficiently by dealing with it as it arises. Takes steps to ensure that back log is never more than one week old. Ensures scanning is completed promptly.

• Booking travel. Processing expense claims. Arranging couriers. Photocopying, printing and binding documents. Setting up PowerPoint documents. Typing correspondence. Arranging conference calls.

• The team secretary will consistently produce work of a high standard that rarely requires correction and has a reputation for delivering quality work.

Profile

To be successful in applying for this role you will be:

• Immediately available
• Experience in all the above

Job Offer

£20-22,000 + Great company to work for