B&CM Executive Secretary 13 month FTC
Full diary management responsibility , ensuring efficient scheduling of meetings for internal and external meetings or events, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately. Proactive time management on behalf of your Partners and Director.
Deal proactively with incoming correspondence/enquiries - e.g. mail, email, responding on behalf of your Partners and Director as appropriate. Ability to create filters and folders within your Partners in-box to manage their communications to ensure that appropriate follow-up action is taken.
Take ownership of all enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
Manage and maintain key groups for communication purposes.
Project manage and organise large events or similar activities as appropriate to the role. Attend meetings to take actions/notes, circulating actions to attendees and ensure tasks are complete.
Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
Full responsibility for end to end worldwide travel, anticipate and coordinate travel and meeting arrangements. Produce full itinerary for all trips.
Tech enabled, advanced knowledge of Google suite desired, self learner that continues to self develop.
Good working knowledge of Linkedin, Twitter - these will be used for personal and business purposes to increase your social media presence and visibility.
Ad hoc project management
External client and PA relationship management, ensuring advanced working relationships, management of Salesforce to update all client contacts, produce management information reports on client accounts.
Ability to upwardly manage multiple senior stakeholders workloads and demands, taking full ownership and autonomy to meet the demands of the role.
Experience supporting at Senior Partner level (or equivalent) as a Senior PA or Secretary within a large corporate organisation (like the Big 4) or financial services.
Experience of managing a high volume of work, providing full secretarial support to more than one person.
Proven time management experience
Excellent written and verbal communication skills at all levels
Good project management skills including event management experience.
Experience of building networks and relationships with both clients and their PAs, ability to create effective working relationships with both internal and external to the firm.
Not the role for you?
The skills we look for in future employees
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