Working with the Customer Services, Approval Buyers and the Continuation team based in the UK and US to ensure orders are placed timely and correctly with suppliers. Responsible for overseeing customer orders in our main frame system and the creation and management of purchase orders to suppliers. Responsible for maintaining the accuracy of the Title and Supplier Databases.

Client Details

As the Purchasing Administrator

Working with the Customer Services, Approval Buyers and the Continuation team based in the UK and US to ensure orders are placed timely and correctly with suppliers. Responsible for overseeing customer orders in our main frame system and the creation and management of purchase orders to suppliers. Responsible for maintaining the accuracy of the Title and Supplier Databases.

Description

As the Purchasing Administrator

• Accurately add all forms (print or electronic) of customer orders to the database.

• Review, research and release 'held' electronic orders on the Open Orders Processing System.

• Create purchase order requirement to suppliers for all order types of orders; Firm Orders, Rush Orders, Approval Orders and Standing Order backorders.

• Placement of Online and Urgent purchase orders to suppliers

• Processing of Proforma and Credit Card purchases

• Researching the reject orders report and taking the appropriate corrective action.

• Proactively chase suppliers either for supply or report on unfilled purchase orders.

• Add non-availability status to database as notified by the supplier.

• Keep customer orders and purchase order requirements in balance.

• Research publishers and supplier's websites and other online databases.

• Maintain and update the title and supplier files and the imprint mapping table

• Assist the Customer Service with responding to customer order claim and prices and availability quotes.

Profile

• Experience of working in a purchasing department.

• Experience of working in the book trade desirable.

• Excellent oral and written skills - able to communicate concisely by phone and email.

• Good PC skills including Microsoft (Excel, Word, Access).

• Good commercial acumen when placing orders with suppliers to achieve best cost and margin.

Job Offer

Purchasing Administrator

• 22 days holiday, plus public holidays, increasing according to length of service

• Work Place pension scheme, after 3 months' service

• Healthshield (Health care cash back scheme), after passed probation

• Life Assurance Benefit, after passed probation

• Profit share, after completed full financial year

• Onsite Parking / Didcot