HR Shared Service Administrator

Worthing, England
£27000 - £28000 per annum
04 Sep 2020
02 Oct 2020
Nathan Jeffery
Contract Type
Full Time

HR Shared Service Administrator / Worthing / Human Resources / Personnel

Client Details

A well respected organisation based in Worthing is seeking a HR Shared Service Administrator on a permanent basis.


As HR Shared Service Administrator you will be responsible for:

    • Ensure all new hire documentation is processed in a timely manner
    • Enter new starter information onto the relevant systems
    • Create personnel files for all new starters and ensure that all documentation is present and completed
    • Responsible for arranging induction HR sessions and liaising with the Departmental Manager
    • Ensure all end of probation letters are sent and meeting with HR Lead arranged for induction review
    • Process and manage the monthly payrolls from start to finish
    • Managing payrolls on your own, plus full oversight and checking of work from other team members to ensure that employees are paid correctly and on time
    • Deduct Tax and National Insurance and pension payments as required
    • Process holiday, sick/maternity pay, part-time pay, overtime and adjustments accordingly
    • Calculate payments and deductions manually if needed
    • Check and review all payrolls before producing a payroll sign off report for BACS authorisation
    • Identify, investigate and resolve any discrepancies in payroll
    • Work closely with the department managers to support recruitment
    • Manage the recruitment emails and respond to candidates in a timely manner
    • Co-ordinate interviews with recruitment agencies and direct applicants for Hiring Managers
    • Request and obtain employment references prior to employee start date
    • Produce and check any required annual/monthly report
    • Generate and check monthly payroll reports, including financial reports to the Accounts team
    • Answer all staff queries, explaining complex issues clearly so they can be understood
    • Complete all statutory reporting to HMRC and Year-end submission
    • Process P45, P60s and produce accurate P11D's
    • Monitor the HR side, ensuring that tasks and requests are completed promptly and that workflows are working properly
    • Process the auto enrolment pension scheme including preparing and submitting the monthly download
    • Prepare the necessary data for the renewal of the benefit scheme
    • Maintain and update records and the manual personnel file
    • Draft and prepare new starter offer letters, contracts and new starter pack
    • Draft employee letters in relation to any salary, bonus or benefit adjustment and update all relevant system
    • Draft letter to employees leaving the business and calculate any outstanding holiday
    • Draft probation letters


  • Strong organisational and prioritisation skills, with excellent time management skill
  • HR documentation creation and maintenance (standard operating procedures, forms etc)
  • Training record administration and audit
  • Administration and clerical procedures
  • Working with confidential information
  • Excellent attention to detail
  • A can-do attitude with the ability to work to tight deadlines
  • Previous knowledge of an in-house payroll system

Job Offer

£27-28,000 DOE + benefits