HR Shared Service Administrator / Worthing / Human Resources / Personnel

Client Details

A well respected organisation based in Worthing is seeking a HR Shared Service Administrator on a permanent basis.

Description

As HR Shared Service Administrator you will be responsible for:

• Ensure all new hire documentation is processed in a timely manner
• Enter new starter information onto the relevant systems
• Create personnel files for all new starters and ensure that all documentation is present and completed
• Responsible for arranging induction HR sessions and liaising with the Departmental Manager
• Ensure all end of probation letters are sent and meeting with HR Lead arranged for induction review
• Process and manage the monthly payrolls from start to finish
• Managing payrolls on your own, plus full oversight and checking of work from other team members to ensure that employees are paid correctly and on time
• Deduct Tax and National Insurance and pension payments as required
• Process holiday, sick/maternity pay, part-time pay, overtime and adjustments accordingly
• Calculate payments and deductions manually if needed
• Check and review all payrolls before producing a payroll sign off report for BACS authorisation
• Identify, investigate and resolve any discrepancies in payroll
• Work closely with the department managers to support recruitment
• Manage the recruitment emails and respond to candidates in a timely manner
• Co-ordinate interviews with recruitment agencies and direct applicants for Hiring Managers
• Request and obtain employment references prior to employee start date
• Produce and check any required annual/monthly report
• Generate and check monthly payroll reports, including financial reports to the Accounts team
• Answer all staff queries, explaining complex issues clearly so they can be understood
• Complete all statutory reporting to HMRC and Year-end submission
• Process P45, P60s and produce accurate P11D's
• Monitor the HR side, ensuring that tasks and requests are completed promptly and that workflows are working properly
• Process the auto enrolment pension scheme including preparing and submitting the monthly download
• Prepare the necessary data for the renewal of the benefit scheme
• Maintain and update records and the manual personnel file
• Draft and prepare new starter offer letters, contracts and new starter pack
• Draft employee letters in relation to any salary, bonus or benefit adjustment and update all relevant system
• Draft letter to employees leaving the business and calculate any outstanding holiday
• Draft probation letters

Profile

• Strong organisational and prioritisation skills, with excellent time management skill
• HR documentation creation and maintenance (standard operating procedures, forms etc)
• Training record administration and audit
• Administration and clerical procedures
• Working with confidential information
• Excellent attention to detail
• A can-do attitude with the ability to work to tight deadlines
• Previous knowledge of an in-house payroll system

Job Offer

£27-28,000 DOE + benefits