HR Representative

Location
City of London, England
Salary
£38000 - £40000 per annum
Posted
09 Oct 2020
Closes
06 Nov 2020
Ref
36117/001
Contact
Hope Spicer
Job Type
HR (General)
Contract Type
Contract
Hours
Full Time

HR Representative

12 Month FTC

£40,000

My client, a leading Financial Services firm, are seeking a switched on and ambitious HR Representative to join their HR team for a 12 month FTC.

Responsibilities will include:

Recruitment Admin

Liaise with Recruitment and HR Relationship Management teams to ensure the open position is set up correctly

Format job specs and post roles internally/externally

Ad hoc interview coordination with the Admin assistants

Process all invoices

On-boarding

Prepare offer paperwork

Meet with new hires to sight evidence of identity documents

Initiate, review and ensuring completion of background screening checks, escalating where relevant

Process hires in Workday, following up approvals as necessary

Track all paperwork and onboarding tasks for new hires and ensure completion in a timely manner

Respond to new hire queries

HR Support:

Case Management - timely response to level one queries and redirecting or escalating more complex queries to other teams as needed. Suggest enhancements to process.

Educate associates and managers on company practices and tools to encourage associates and managers to resolve questions on their own.

Support the HR Relationship Management team on tasks related to global mobility, employee relations, performance and development, year-end compensation, etc.

Support internal job changes - producing written confirmation and processing in workday.

Position Management - focus on training managers and ensuring timely and accurate completion of transactions.

Personnel files (filing and ongoing compliance),including supporting the shift to electronic filing.

Support of UKVI (UK Visas and Immigration) compliance and process

Liaise with our Payroll department as necessary to ensure changes to compensation and benefits are provided to payroll on a timely basis, ensure all new joiners/in service changes are processed and paperwork completed by Payroll deadlines.

Assists with projects related to the HR function and/or the business units supported (for example employment contract reviews, regulation initiatives or global systems roll out).

Experience & skills:

A strong academic background including a university degree

Previous experience working within a Professional/Financial Services establishment

Intermediate to advanced user of Workday is a significant advantage

Strong client service orientation and accountability to manage queries to resolution

Experience working in and ability to thrive in a fast-paced environment

Tech savvy with intermediate to advanced MS Office Skills including Word, Excel and PowerPoint. Ability to manipulate reports in Excel will be advantageous.

Strong attention to detail, organizational skills, demonstrated initiative

Understanding of regulations that impact EMEA offices and employees, such as GDPR, MiFID and Senior Managers Certification Regime

Strong Process orientation with the ability to improve and redefine processes allowing for better efficiency and user experience

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