Michael Page Human Resources

HR Assistant- permanent

Clydebank, Scotland
18 Jan 2021
03 Feb 2021
JN -012021-1997749
Nicolle Durie
Job Type
HR Administrator
Contract Type
Full Time

Currently recruiting a HR Assistant within Marine Services. Based West Dunbartonshire, Glasgow for a permanent role.

Client Details

Well known global business.


  • Management of the full new start process, including new hire request paperwork, offers of employment and ensuring company inductions are conducted.
  • Assist with recruitment & selection process and coordinating interviews when required.
  • Ensuring all employee's personal file documentation is collated and up to date in line with P020 office and administrations requirements.
  • Monitoring and ensuring probation period records are completed, saved and liaise with relevant HR representative for escalations.
  • Input and daily maintenance of the HR database, ensuring payroll data input completion and continually developing expertise and knowledge.
  • Proactive approach to developing HR database skillset and reviewing alternative ways to monitor & log all employee data for reporting requirements.
  • Completion of monthly payroll checking process for payroll accuracy, security and auditability.
  • Manage the administration of the full HR lifecycle of processes from recruitment to termination of contracts.
  • Management/administration of the HR mailbox, ensuring all queries are responded to and/or assigned to the person responsible investigating and answering more complex queries.
  • Administration/monitoring of mandatory training certificate records for all Business Units; updating in line with defined matrix and escalate gaps to relevant HR representative.
  • Coordinate and manage training bookings, including booking rooms for internal training.
  • Assisting the HR Advisors and team with all other HR activities, including supporting the administration duties within relevant HR projects
  • Support with intermediate reporting requirements, including absence tracking management, ensuring compliance with contractual terms and adherence of the attendance management policy.
  • Preparation of letters, contracts of employments, etc.
  • Maintenance of hard copy and electronic HR files.
  • Booking rooms and conference facilities for business meetings/functions.
  • Occasional travel required.


* Degree in Human Resources (or equivalent)

* 6 - 12 months HR administration experience

* Knowledge of Microsoft Office packages

* HR system experience

* Experience of working in a confidential environment

* Working in a customer-focused environment

* Good written and verbal communication skills

* Ability to work under pressure

* Strong organisational skills

* Able to work under own initiative

Job Offer

  • Home based initially due to covid guidelines, expectation there after would be office based 5 days a week