Executive Assistant and FM Manager

£55000 to £65000 per year
27 Jan 2021
24 Feb 2021
Contract Type
Full Time
Job description:

Seeking an experienced Executive Assistant who MUST HAVE pharmaceutical background. This role is permanent based in Uxbridge and paying circa £60,000 plus excellent benefits.

Key responsibilities:

 Proactively manage a complex schedule, coordinating agendas, ensuring clashes are resolved, and troubleshooting where needed.

  • Provide responsive and high quality administrative support to the Manager, including the creation of PowerPoint slides, the management of emails and other requests, project deadlines and deliverables.

  • Ensure preparation for and follow-up actions from meetings that the Manager attends are carried out to a high standard and to time. Preparing agendas, meeting papers, attending meetings and taking minutes as needed.

  • Provide project management support to Directors and Heads of Departments in all projects linked to the strategy of the business. 

  • Must manage all Head Office facilities and services including contracts and providers; Maintain all records on insurances, risk assessments and up to date Health and Safety legislation.

  • Line management and coach Office Administrator













Profile description:

Essential skills required:

  • Significant experience as an Executive Assistant to a senior member who MUST HAVE pharmaceutical background, including extensive diary management and providing full administrative support in a fast past environment. 

  • Strong project management skills - written and to copy write and proof read presentations.

  • Ability to handle sensitive confidential information with absolute integrity

  • Ability to managing conflicting and often challenging deadlines, working effectively and calmly under pressure.

  • Exception verbal communication skills working with senior stakeholders.

  • Must have a background of managing at least 1 person.

  • Ability to work with the wider team and organise office facilities – H&S wardens, stationary and managing domestic contracts.

  • Proficient in Microsoft Office, Word, Outlook, Diary Management, Excel and PowerPoint