Financial Transactions Manager
Managing one finance assistant, the transactional finance manager will be responsible for overseeing the whole AP, AR, Cashbook and Payroll functions.
An independent leading health-care charity providing advice and tools to help people make better lifestyle choices.
- Act as key point of contact to external payroll provider (Moorepay);
- Ensure monthly payroll submissions to Moorepay are completed accurately and on time;
- Working closely with the HR Manager, ensure monthly payroll reports from Moorepay are
- checked for accuracy and completeness;
- Ensure payments to employees are made accurately and on time;
- Ensure that starter and leaver payroll processes are in place;
- Ensure that payroll records are maintained accurately and that appropriate controls are in
- place e.g. to ensure confidentiality of employee payroll records;
- Act as key point of contract to pension provider to ensure pension information is supplied
- correctly and auto-enrolment pension scheme processes are in place;
- Report and develop dashboard of payroll KPIs;
- Assist with the preparation of the year-end audit file and liaison with auditors relating to
- Act as a system administrator for the payroll system;
- Support annual pay review process as required.
- Take full ownership of the accounts payable process including maintenance and accuracy of
- the financial records;
- Critically review the accounts payable control environment, develop and maintain appropriate controls;
- Report and develop dashboard of purchase ledger KPIs;
- Ensure monthly purchase ledger processes are completed within management accounts reporting deadlines;
- Act as first level approver for all purchase orders ensuring these are coded correctly and have appropriate supporting documentation;
- Review weekly / monthly supplier payment proposal in advance or approval by FD & CEO;
- Monitor age profile of open purchase orders to ensure these accurately represent financial commitments of the organisation;
- Act as system administrator for the purchase order / invoice approval system (SICON);
- Manage supplier reconciliations and supplier relationships;
- Manage payment of employee expenses, season ticket loans and health and well-being grant payments;
- Assist with the preparation of the year-end audit file and liaison with auditors relating to the AP ledger
- Take full ownership of the accounts receivable process including maintenance and accuracy
- of the financial records;
- Raise invoices / requests for donations as required (there are three main invoice runs per
- year- approximately 600 invoices in total);
- Ensure credit control processes are in place and that potential bad debts are escalated to the
- Review cash allocations for accuracy and completeness;
- Lead monthly meetings with the Account Management Team to ensure (i) all invoices have
- been raised promptly and accurately (ii) delays to invoices e.g. where PO numbers are
- required, are escalated (iii) potential bad or doubtful debts are reviewed;
- Report and develop dashboard of accounts receivable KPIs;
- Assist with the preparation of the year-end audit file and liaison with auditors relating to the AR ledger
- Oversee and review cash book postings and reconciliation of cash books to bank statements;
- Oversee and review credit card postings and reconciliation of cash books to bank statements;
- Ensure bank mandates are up to date and comply with financial policies;
- Maintain relationships with banks.
- Part Qualified (ACCA/ CIMA)
- Experience of working in a not-for-profit and/or SME environment.
- Previous experience of managing high volumes of financial transactions.
- Ability to work autonomously.
- Ability to explain financial reports to non-finance specialists.
- Ability to liaise effectively across all levels of the organisation including directors of the
- Excellent communication skills.
This is a 12 month contract offering between £35,000 to £45,000 depending on the level of experience.