Financial Transactions Manager

Location
London, England
Salary
£35000 - £45000 per annum
Posted
29 Jan 2021
Closes
26 Feb 2021
Ref
JN -012021-2003334
Contact
Shaameen Kalyanji
Job Type
Payroll
Contract Type
Contract
Hours
Full Time

Managing one finance assistant, the transactional finance manager will be responsible for overseeing the whole AP, AR, Cashbook and Payroll functions.

Client Details

An independent leading health-care charity providing advice and tools to help people make better lifestyle choices.

Description

Payroll

  • Act as key point of contact to external payroll provider (Moorepay);
  • Ensure monthly payroll submissions to Moorepay are completed accurately and on time;
  • Working closely with the HR Manager, ensure monthly payroll reports from Moorepay are
  • checked for accuracy and completeness;
  • Ensure payments to employees are made accurately and on time;
  • Ensure that starter and leaver payroll processes are in place;
  • Ensure that payroll records are maintained accurately and that appropriate controls are in
  • place e.g. to ensure confidentiality of employee payroll records;
  • Act as key point of contract to pension provider to ensure pension information is supplied
  • correctly and auto-enrolment pension scheme processes are in place;
  • Report and develop dashboard of payroll KPIs;
  • Assist with the preparation of the year-end audit file and liaison with auditors relating to
  • payroll;
  • Act as a system administrator for the payroll system;
  • Support annual pay review process as required.

Purchase Ledger

  • Take full ownership of the accounts payable process including maintenance and accuracy of
  • the financial records;
  • Critically review the accounts payable control environment, develop and maintain appropriate controls;
  • Report and develop dashboard of purchase ledger KPIs;
  • Ensure monthly purchase ledger processes are completed within management accounts reporting deadlines;
  • Act as first level approver for all purchase orders ensuring these are coded correctly and have appropriate supporting documentation;
  • Review weekly / monthly supplier payment proposal in advance or approval by FD & CEO;
  • Monitor age profile of open purchase orders to ensure these accurately represent financial commitments of the organisation;
  • Act as system administrator for the purchase order / invoice approval system (SICON);
  • Manage supplier reconciliations and supplier relationships;
  • Manage payment of employee expenses, season ticket loans and health and well-being grant payments;
  • Assist with the preparation of the year-end audit file and liaison with auditors relating to the AP ledger

Sales Ledger

  • Take full ownership of the accounts receivable process including maintenance and accuracy
  • of the financial records;
  • Raise invoices / requests for donations as required (there are three main invoice runs per
  • year- approximately 600 invoices in total);
  • Ensure credit control processes are in place and that potential bad debts are escalated to the
  • FD;
  • Review cash allocations for accuracy and completeness;
  • Lead monthly meetings with the Account Management Team to ensure (i) all invoices have
  • been raised promptly and accurately (ii) delays to invoices e.g. where PO numbers are
  • required, are escalated (iii) potential bad or doubtful debts are reviewed;
  • Report and develop dashboard of accounts receivable KPIs;
  • Assist with the preparation of the year-end audit file and liaison with auditors relating to the AR ledger

Cash Book

  • Oversee and review cash book postings and reconciliation of cash books to bank statements;
  • Oversee and review credit card postings and reconciliation of cash books to bank statements;
  • Ensure bank mandates are up to date and comply with financial policies;
  • Maintain relationships with banks.

Profile

  • Part Qualified (ACCA/ CIMA)
  • Experience of working in a not-for-profit and/or SME environment.
  • Previous experience of managing high volumes of financial transactions.
  • Ability to work autonomously.
  • Ability to explain financial reports to non-finance specialists.
  • Ability to liaise effectively across all levels of the organisation including directors of the
  • organisation.
  • Excellent communication skills.

Job Offer

This is a 12 month contract offering between £35,000 to £45,000 depending on the level of experience.