Team Assistant

Location
London, England
Salary
Negotiable
Posted
08 Feb 2021
Closes
08 Mar 2021
Ref
JN -022021-2006310
Contact
Joshua Strange
Sector
Housing
Contract Type
Permanent
Hours
Full Time

MY CLIENT IS LOOKING TO HIRE A VERSATILE, CHARISMATIC, AND ADAPTABLE ADMIN ASSISTANT WHO CAN WORK ALONGSIDE THE PROJECT ADMINISTRATOR AND EA/OM, PROVIDING THE HIGHEST LEVEL OF SUPPORT TO OUR PROJECTS MANAGERS AS WELL AS AD HOC OFFICE SUPPORT.

Client Details

MY CLIENT IS A LUXURY PROPERTY DEVELOPMENT FIRM THAT SPECIALISES IN THE DELIVERY OF LUXURY BESPOKE PROPERTIES.

Description

MAIN DUTIES WILL INCLUDE:

  • TIMELY AND ACCURATE TELEPHONE ANSWERING, ENSURE ALL MESSAGES ARE PASSED ON IN AN EFFECTIVE/APPROPRIATE MANNER
  • UPDATE THE TEAM'S HOLIDAY AND TRAVEL CALENDAR
  • CHECK EXPENSE CLAIM FORMS AND UPLOAD THEM ONTO XERO
  • MAKE STATIONERY / COVID-19 / KITCHEN ORDERS AND KEEPING TRACK ON ANYTHING REQUIRED
  • COLLECT THE POST AND FORWARD IT TO THE RELEVANT PERSON
  • ASSIST THE EA/OM WITH ORGANIZING EVENTS AND ANY OTHER AD HOC TEAM ENTERTAINMENT
  • DEAL WITH NUMEROUS AD HOC INTERNAL TASKS FROM HIGH QUALITY PRINTING AND BINDING,
  • SCANNING, PHOTOCOPYING AND FILING WHEN REQUIRED
  • ARRANGE COURIERS AND TAXIS WHEN REQUIRED
  • WORK WITH OUR TRAVEL AGENCY TO BOOK THE TEAMS EXTENSIVE EUROPEAN AND INTERNATIONAL
  • TRAVEL, WHILST TAKING INTO ACCOUNT THE TRAVEL POLICY TO ENSURE COST EFFICIENCIES AT ALL TIMES.

Profile

SKILLS REQUIRED:

  • 3+ YEARS' EXPERIENCE IN A PREVIOUS ADMIN ROLE
  • EXPERIENCE OF WORKING WITH A SMALLER, CLOSE KNIT TEAM. (26) BUT GROWING
  • SOUND KNOWLEDGE OF ALL OFFICE APPLICATIONS - WORD, EXCEL AND POWERPOINT
  • KNOWLEDGE OF USING COURIERS, POSTAL SERVICES, STATIONERY
  • A FANTASTIC CAN-DO ATTITUDE AND COMMITMENT TO DELIVER THE BEST SERVICE TO CLIENTS
  • A CALM, CHEERFUL, BUT PROFESSIONAL AND RESILIENT ATTITUDE, WITH THE ABILITY TO PROBLEM SOLVE
  • HIGHLY MOTIVATED, WITH A CHEERFUL, POSITIVE CAN-DO ATTITUDE
  • FLEXIBLE AND ADAPTABLE IN A FAST-PACE ENVIRONMENT WITH THE ABILITY TO MULTI-TASK
  • GOOD COMMUNICATOR, CONFIDENT AND PROFESSIONAL AT ALL TIMES, BOTH VERBAL AND WRITTEN
  • A TEAM-PLAYER WITH GOOD ORGANIZATIONAL SKILLS AND THE ABILITY TO WORK UNDER PRESSURE
  • DEALING WITH MULTIPLE DEADLINES AND CHANGING PRIORITIES
  • RESOURCEFUL, A SELF-STARTER WHO IS CONSISTENT, RELIABLE, A GOOD TIMEKEEPER, WHO ENJOYS TAKING INITIATIVE TO DELIVER RESULTS WITH GOOD ATTENTION TO DETAIL

Job Offer

  • GENEROUS SALARY
  • SOCIAL WORKPLACE
  • OPPORTUNITY TO WORK WITHIN THE PROPERTY SECTOR