HR Administration Assistant

Location
Godalming, England
Salary
£12 - £14 per hour
Posted
06 Jul 2021
Closes
03 Aug 2021
Ref
JN -062021-2933129
Contact
Emily Howley
Job Type
HR Administrator
Sector
Public Sector
Contract Type
Interim
Hours
Full Time

12 week temp HR Administration Assistant - remote and office working - public sector

  • To provide administrative support in respect of all aspects of HR, Learning and Development and Payroll as required, including:

Client Details

Local government

Description

12 week temp HR Administration Assistant - remote and office working - public sector - Godalming

Main duties:

  • To provide administrative support in respect of all aspects of HR, Learning and Development and Payroll as required, including:
  • Dealing with councillors, colleagues, customersand other stakeholders, in person, by email and on the phone
  • Managing and resolving transactional HR, L&D and Payroll administration tasks
  • Supporting the scheduling of meetings and events
  • Supporting HR financial management such as raising PO requests
  • Health and Safety: Comply with all Health and safety legislation for your area of work, ensuring that risks are identified, managed and monitored as required
  • Financial: To manage the Agresso system, raising Purchase Orders on request, checking them for accuracy and ensuring HR invoices are paid on time and correctly.Supporting the HR Manager with end of financial year administration
  • HR: To work with the HR Officers to prioritise and manage the HR email inboxes including sickness reporting and HR, escalating urgent or complex requests as needed.
    • To manage reference requests, transactional HR enquiries (such as requests for eye vouchers, copies of personal information held on file, etc.)
    • To arrange interviews, onboarding, induction and probation meetings
    • To manage the HR Zoom account arranging meetings for the team
    • To support the HR team by ensuring all filing on the Civica system is kept up to date
    • Managing the Long Term Service Awards process
    • To support the HR Officers, HR Manager and Business Partner with administrative support as needed
    • Supporting team projects as needed
    • Payroll: To work with the Payroll and Systems Manager and HR Officers to prioritise and manage the itrent email inboxes escalating complex or urgent requests as needed.
    • To manage requests for copies of information such as payslips, P60s and P45s
    • Learning and Development: To work with the L&D Manager to provide administrative support as needed including oversight of the L&D email inbox, escalating complex or urgent requests as needed.
    • Systems: To be familiar with HR systems including itrent, Agresso and Civica and be able to input data into systems correctly.
    Data: To understand the need for confidentiality within an HR environment and the importance of accurate data administration

Profile

12 week temp HR Administration Assistant - remote and office working - public sector - Godalming


Educated to GCSE level or equivalent including a pass (Grade C or equivalent) at English and Maths


Experience of administrative work.


Understanding of GDPR, data protection and confidentiality


Knowledge of Microsoft including Word, Excel and PowerPoint


Basic computer training and keyboard skills.


Good standard of written and spoken English


Understanding of and commitment to promoting equality and diversity in service delivery and employment.


Ability to deal with telephone and personal enquiries courteously.


Ability to work in a small team.


Calm, efficient and effective under pressure.


Attention to accuracy and detail.

Ability to work methodically.


Commitment to providing a quality service and maintaining confidentiality of sensitive personal information.


For business continuity purposes you are required to have access to the internet at home via broadband on a PC, laptop or tablet.

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Job Offer

12 week temp HR Administration Assistant - remote and office working - public sector - Godalming

£12-14ph

To start asap