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HR Coordinator

Page Personnel
London, England
£30000 - £35000 per annum
Closing date
12 Nov 2021

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Job Details

HR Coordinator 12 month fixed term contract at Financial Services banking and wealth management group in London

Client Details

Wealth Management company in the City of London


HR Coordinator duties:

Lifecycle Work stream

  • Managing the People Services inbox workflow, answering employee queries or re-directing as necessary
  • Managing all HR Oracle updates in line with payroll cut off dates
  • Running regular and ad hoc reports from HR Oracle
  • Assisting with work experience/internships/referrals
  • Completing mortgage/tenancy/ visa references in line with required timescales and agreed process
  • Role changes, salary changes and other key people processes, ensuring the necessary authorisation and documentation is acquired and processed through People Services to payroll
  • Managing Right to Work/Visa process on an ongoing basis for both new joiners and current staff, to ensure accurate Right to Work records and documents are maintained
  • Managing the contract extension process, including monitoring of contracts, chasing/following up for confirmation and authorisation, producing documentation and ensuring it is updated in Oracle through People Services

Onboarding Work stream

  • Ensuring that offer paperwork is processed for new joiners and their on boarding process is commenced via the Discover system in line with agreed SLAs.
  • Managing the probation process
  • Be a background screening subject matter expert, completing the Verifile sign off process in line with the background screening escalation matrix, ensuring that screening is reviewed for all new joiners before start date and approvals obtained where required
  • Updating Oracle HR database with new joiner details in line with payroll cut off dates
  • Ensuring thorough communication throughout the on boarding process from offer through to joining between the new joiner, Careers, IT the new joiners manager/team and payroll
  • Liaising with the new joiner to ensure all details for their joining date are confirmed and any questions are covered off in advance
  • Producing documentation for transfers and role changes via the Discover system

Off boarding Work stream

  • Managing the Leaver process including liaison with payroll for production of leaver letter, Shares team for shares considerations, completing leaver checklist requirements and updating leaver details on Oracle.
  • Undertaking face to face and / or telephone exit interviews with timely escalation of feedback/ issues.
  • Ongoing review of leaver survey data to ensure accurate and timely reporting and escalation of feedback/ issues as required
  • Providing analysis and commentary to P&O leadership and senior management on reason for leaving trends


HR Coordinator must haves:

  • Proven experience of administration ideally this will have been gained in an HR/People Services environment
  • Oracle experience would be an advantage
  • Team working and collaboration
  • Organised, accountable and methodical
  • Flexible approach
  • Ability to build and maintain relationships and communicate effectively
  • Accurate and fast administration, organised in tracking own work
  • Able to use own initiative, particularly around our process development

Job Offer

HR Coordinator position at a Financial Services firm in the city of London for a 12 month fixed term contract


Whether you’re looking to take your first step on the HR career ladder, or you’re seeking a fresh challenge in a new HR job - we’re here to help. Our specialist consultants know the HR market inside out and can help you to find the right role for your specific skills and requirements.

Here are just some of the job areas we specialise in:

  • HR administrators
  • HR officers
  • HR assistants
  • Payroll administrators
  • HR advisors
  • Learning & Development assistants
  • Training administrators
  • Organisational Development assistants
  • Recruitment assistants

We recruit permanent, temporary and contract HR jobs.

If you’re looking for a new position or are thinking of changing jobs, here are some reasons to choose Page Personnel Human Resources:

  • Dedicated, specialist consultants with strong industry knowledge
  • The expertise and resources of our extensive global network
  • A consultative approach to creating a successful placement
  • Advice and support at every step of your job search

Barney Stupples
01932 264 154

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