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Executive Hiring Coordinator (FTC)

DS Smith
London, England
£25000 - £30000 per annum
Closing date
7 Dec 2021

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Job Details

About the role

As a core member of the Executive Hiring team you will provide support throughout the search process to the team, internal clients and candidates. This position will provide logistical and operational support to coordinate all phases of search projects with an emphasis on reporting, database management (Workday), interview and meeting scheduling, supporting in projects and most of all providing a great candidate experience.

What you will do

Project Coordination

  • Serve as a project coordinator to support the Executive Hiring team in scheduling candidate interviews, assessments and ensuring results and feedback sessions are delivered in a timely manner. And provide support on internal projects across Executive Hiring and Talent.
  • Manage the team's calendar: coordinating dates, setting appointments, and general calendar management.
  • Work collaboratively with other EA's in diary management for scheduling interviews and meetings
  • Manage and raise Purchase Orders accordingly or liaise with the wider business to organise PO's.

Team Collaboration and Communication

  • Demonstrate professional communication skills verbally (and written with internal stakeholders, external search partners and candidates.
  • Successfully collaborate across our Packaging and Supply Engine divisions and Group functions.
  • Provide a high level of confidentiality and communication with candidates throughout the search process.

Document and Data Management

  • Create, edit and proofread documents, including search update reports, candidate profiles and interview reports, and other documentation when required
  • Be the expert on our Applicant Tracking System (Workday) and upload candidates and manage accordingly through the process.
  • Run reports through Workday against key metrics

About you

  • Experience of working in a busy executive search firm providing support through the whole process
  • Willing to take the initiative to own actions and deliver
  • Good personal organisation
  • Able to manage multiple deliverables and respond calmly and with focus to deadlines
  • Good team player able to build positive relationships and comfortable to support others achieve the right outcomes
  • Curious with an appetite to learn and grow their career either in Talent, HR of general business
  • Verbal and numeric competency
  • Experience of team involvement and contribution beyond academic studies e.g. sports, clubs, volunteering


  • 25 days' holiday plus bank holidays
  • Pension scheme
  • Life assurance and income protection
  • Employee assistance programme
  • Cycle to work scheme and corporate discounts


About us

DS Smith is a leading provider of sustainable fibre-based packaging worldwide, which is supported by recycling and papermaking operations. We play a central role in the value chain across sectors including e-commerce, fast moving consumer goods and industrials. 

Through our purpose of ‘Redefining Packaging for a Changing World’ and our Now and Next sustainability strategy, we are committed to leading the transition to the circular economy, while delivering more circular solutions for our customers and wider society – replacing problem plastics, taking carbon out of supply chains and providing innovative recycling solutions. Our bespoke box-to-box in 14 days model, design capabilities and innovation strategy sits at the heart of this response. 

Headquartered in London and a member of the FTSE 100, DS Smith operates in 34 countries employing around 30,000 people and we are a Strategic Partner of the Ellen MacArthur Foundation. Our history can be traced back to the box-making businesses started in the 1940s by the Smith family.

Our people

At DS Smith we have a concept of Growing Together which describes the way we approach people development. Growing Together is a two-way commitment between employees and the business. It is a way of working, a mind-set and a commitment.

One of our strategic goals is to realise the potential of our people. This is only possible if we provide developmental opportunities to our people that allow them to grow, contribute more effectively and enjoy the rewards of a successful career.

People development is more than just changing jobs. It is about growing through experiences in both familiar and unfamiliar situations within a supportive environment.




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