The Executive Assistant is a key senior position within the groups International team reporting to two Directors with a global remit and will be responsible for the day to day operational excellence of their administrative support function. Based near Luton Airport the company offer a great flexible approach to working

Client Details

In this role the Executive Assistant will be responsible for supporting the Directors daily requirements to support them across all admin and secretarial tasks

Ultimately the role holder will contribute to the efficiency of the business by providing personalised and timely support to two Senior executives based from their Luton offices.

Description

The following responsibilities are associated with this Executive Assistant role:

• Manage the Directors appointments, calendar, meeting schedules
• Make travel arrangements both domestically & internationally to make best use of their time
• Maintain the executive's special / strategic projects
• Advises, supports, assists, coordinates, and collaborates on special projects which are highly complex, and involve creation and oversight of multifaceted teams
• Will have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources
• Handle confidential information and maintain the security of the Executives records and files
• Perform other administrative tasks using independent judgment and discretion
• Plan, organise, and schedule own workload so that these activities are completed accurately and on time
• Activities may include preparing documents and presentation materials
• Screening and responding to incoming correspondence, enquiries, and phone calls
• Drafting letters and official information releases
• Arranging and attending meetings
• Taking and distributing minutes
• Preparing social media posts and departmental communications
• Preparing expenses, managing leave requests and authorisation of invoices
• Preparing a daily schedule
• Some travel maybe required from time to time

Profile

Executive Assistant ESSENTIAL SKILLS

• At Least Three years of experience working in an EA supporting Senior Level Executives
• Excellent verbal and written communication skills
• Ability to prioritise and work on multiple projects simultaneously
• Well-developed organisational and time management skills
• Professional discretion
• Extensive IT skills
• Establishing Direction and Executing
• Executing and getting Sustainable Results

Job Offer

Great Executive Assistant role based in Luton offering the chance for an experienced admin and secretarial individual to join a great company with excellent benefits