HR & Administration Officer

Job Title: HR & Administration Officer (Temp role)
Reporting to: Head of HR & OD
Salary Level: £110 per day
Location: London based
Immediately Available

We are partnering with an exciting charity where it will be the HR & Administration Officer's role to support the Head of HR and OD covering a huge scope of HR services form handling enquiries to to implementing various HR initiatives/processes.

The role will also take charge of maintaining updated HR records through the use of HR systems and provide support in areas of office management, Health and Safety, internal communications as well as GDPR.

This is a wonderful opportunity for someone who would like to develop their career in HR and office administration.

Key Responsibilities:

Recruitment:
* Follow up with Hiring manager to review the JD draft covering salary band, location, responsibilities, criteria.
* Handle job posting arrangement including advertising on-line.
* Receive and distribute CVs and applications, set up interviews, and prepare any necessary documents.
* Send out reference requests, edit and create contract for review, collect documents (staff details) from new joiners.
* Administer the on-boarding process including setting up staff profiles in HR system, aid new starters to use self-service of HR system, collect and scan the right documents into the system (signed contract, P45, passport copy), send the right information to benefits consultant (name, address, d.o.b and start date and title role, salary), save staff details form to payroll folder and alert finance of new joiners.
* Send welcome email.
* Have IT equipment order through IT.

Induction
* Arrange induction sessions.
* Ensure all new members be invited to all new staff meetings.
* Officer tour (entrance door password), assign locker room, prepare Office Key card.
* Monitor probationary period and send appropriate documentation to line managers.

HR System/Sharepoint Admin
* Provide training on usage of HR system.
* Maintain updated personal files and information.
* Monitor and update leaves.
* Produce regular HR reports on leaves and other HR metrics.
* Arrange exit interviews and documentation.

Performance Management & staff development
* Assist in creating the right template and training materials for performance management.
* Follow up and ensure all performance management related documents are completed timely.
* Check on the quality of completion; conduct training needs analysis.

Compensation & benefits
* Administer any requests in relating to HR policies.
* Ensure Employee Handbook be updated every year and distribute to staff.

Health & Safety
* Implement Health & Safety Assessment action plan.
* Ensure office follow COVID hygiene measures.
* Monitor the health and safety and risk registers.
* Assist in six-monthly inspection plans are in place and help carry out follow up actions.
* Keep accidents log and compile report.
* Assist in conducting accident investigations and report via the governance structure.
* Assist in conducting risk assessments regularly and in accordance with any changes.
* Help prepare simple easy to understand documentation and training material.
* Assist in logistics and delivery of health and safety training.

Education:
* Degree qualified or equivalent.
* Excellent computer skills including Microsoft Office 365 Teams, Outlook Word, Excel, PowerPoint
* Experience with MS programmes (Word, PowerPoint, SharePoint)

Experience:
* Two years of working in a busy organisation environment providing excellent administrative support to the team.
* Understanding of key HR areas such as recruitment, selection, induction, performance management, compensation and benefits, employment law and associated policies.
* Experience of using a HR System including inputting information, extracting information, running reports and making changes to employee records.
* Experience working with statistical data.
* Experience of providing first line support re: employee queries, knowing when to escalate issues to the line manager.
* Experience of dealing with recruitment and selection process including advertising roles and setting up interviews.

Competencies:
* Able to set high standards of performance in a fast paced work environment.
* Able to plan and organise.
* Able to communicate effectively, politely and professionally to all stakeholders.
* Able to collaborate and build partnership with colleagues from different business units.
* Able to maintain high levels of integrity, trustworthiness and confidentiality and all times.
* Able to initiate actions to address issues as they arise.

Personal Attributes:
* A can-do attitude with a pro-active, positive approach to work.
* Eager learner with eye for details.