An exciting unique administrative opportunity split 50/50 in the capacity of an Executive Assistant and the other 50% as an administrator for the People Operations team.

Client Details

An innovative mission driven green organisation with a dynamic and collaborative environment.

Description

The key responsibilities of the EA/ HR Administrator in Greenford will be:

On the Executive Assistant side:

• Managing the General Manager's diary, organising meetings and appointments.
• Booking and arranging for travel, transport and accommodations for the General Manager.
• Supporting some of our senior managers with their schedule, bookings and expenses.
• Dealing with correspondence and filter queries to the GM.
• Coordinating events and briefing the General Manager accordingly.
• Reminding the General Manager and some of our senior managers of important tasks and deadlines.
• Typing, compiling & preparing minutes, presentations & correspondence.
• Compiling expenses on a weekly basis for the senior managers and our General Manager.
• Meeting & greeting General Manager's site visitors as well as other department's clients and preparing refreshments as required.

On the People Operations Administrative side:

• Efficient first point of contact for all people related queries and needs.
• Maintaining up to date employee records and chasing up any missing documents from regular audits.
• Support the creation of employee documentation and any applicable variation to contract and verification requests.
• Ambassador of our cultural values and support with all People Operation virtual and in person employee engagements.
• Full ownership of all People Operations benefits offerings, benchmark with external offerings and proactive research prior to renewals.
• Track all Time and Attendance Management trends and flag any discrepancies to Senior Manager, People Operations.
• Guarantees that all People Operations administrative procedures are applied at all times across the company.
• Complete responsibility for providing administrative support to the regional People projects and assistance with rolling out People initiatives.
• Contribute to the on-boarding and off-boarding processes, creating a positive experience for our new starters and leavers.
• Builds and manages relationships between internal teams, ensures communication is effective, (including pre-scheduled communications and graduations on our HRIS community for Birthdays and Graduations)
• Has the operational ability to track and analyse progress of People Operations initiatives and work.
• Adds value through knowledge, constant learning and adapting and implementation of new ideas.

Profile

The successful EA/ HR Administrator in Greenford will have:

• Ideally fluent in French
• Excellent communication skills and proven experience in building relationships with colleagues at all levels
• Previous PA experience required - at least 2 years in a fast-paced business and extra bonus if combined with entry level HR experience
• A proactive organised professional who can work well under pressure with demonstrated ability to adapt to changing priorities and pivot quickly
• Smart, vibrant, enthusiastic and personable with excellent communication skills
• Amazing attention to detail - you're brilliant at thinking two steps ahead but also like to double-check your work
• Ability to work under own initiative, curiosity to develop new skills to broaden scope of role
• Exposure to HRIS systems is desirable
• Process driven and emphatic mindset
• Ability to maintain strict confidentiality at all times
• Solid team player who can collaborate cross-functionally
• Passionate about

Job Offer

On offer for the successful candidate:

• Salary dependent on experience (£25,000 - £30,000)
• 25 Paid Holiday Days
• 2 Volunteering Days
• Employee Discount
• Enhanced Parental leave
• Quarterly Team Building
• On-site Yoga and activities
• Company Pension contribution
• Training and Development opportunities
• Hybrid working on offer
• Immediate start