Talent Team Administrator

Oakleaf Partnership are proud to be partnering with a Media Consultancy who help companies get the most out of their advertisement. They are looking for someone enthusiastic, professional and organised with a great attention to detail. This is a company who offer a desirable culture, with constant support from colleagues and plenty of social opportunities to attend if desired. This is an opportunity that would be suitable to someone who has experience as an administrator/coordinator or to someone who has just gradudate, looking for their first professional role.

Key responsibilities:

• Support the EMEA Talent Operations team in the allocations process and data entry in 10KFT (Essence's allocation and time tracking tool)
• Maintain key staffing tools including regional organization charts and capacity plans for billable and nonbillable teams
• Help to prepare the data inputs and quantitative information required for staff or freelance position requests in Greenhouse (our ATS system)
• Partner with Talent Acquisition to manage internal deliverables, inputting and maintaining roles in the system
• Maintain an up to date allocations database for group/region.
• Support Talent Operations team in monitoring bandwidth to maximize utilization from both client and discipline perspective.
• Help maintain staffing and resourcing meeting agendas and aggregate key notes
• Work as a liaison at times between teams that maintain high confidentiality and sensitive information; the ability to maintain confidential information is crucial
• At times you will be asked to prepare and maintain the following: Utilization & billability reports, capacity plan by region, trends and forecast summaries, timesheet compliance and other ad hoc reports as requested.
• Support internal transfer process through maintenance of trackers and systems, as well as coordination of interviews and meetings, to support internal development and mobility within the organization.

Requirements:

Extremely well organized, process-driven and dedicated, with an enthusiasm to learn and can-do attitude. Specifically:

• Ideally some experience in an agency environment or talent role
• Strong prioritization, time management and organizational skills
• Calm and methodical with exceptional attention to detail
• Ability to multitask and prioritize tasks
• Ability to self-manage, with a positive attitude and a strong team and delivery focus
• Effective interpersonal, written and verbal communication skills
• A strong work ethic and ability to perform in a collaborative, fast-paced environment.
• Proficiency in Google Docs and Google supported applications, MS applications to include Word and Excel

If you believe that this is something you may be interested in, please apply.