Recruitment Assistant- Permanent

Michael Page Human Resources
Fife, Scotland
£21294 - £23000 per annum
Closing date
8 Jun 2022

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Not for Profit/Charity
Contract Type
Full Time
Job Type
HR Administrator
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Job Details

To provide a proactive recruitment and resourcing service to the organisation. The role will be responsible for and will develop our technical resources and systems to deliver an efficient, customer focused recruitment process and will take the lead in all processes from vacancy requisition through to onboarding.

Client Details

Not for Profit


The role will support the wider People & Culture team, assuming responsibility for the provision of recruitment services, data management and workforce planning support to ensure our frontline services are resourced effectively.

Recruitment Process Administration

  • Managing the recruitment process from initial vacancy requisition through to candidate offer and acceptance, to include;
    • Administering vacancy requests
    • Drafting and posting job adverts, liaising with People & Culture colleagues and line managers as required
    • Liaising with external job boards as required, ensuring value for money in terms of pricing
    • Ensuring references and pre-employment checks are proactively managed
  • Candidate liaison, specifically around verbal offers, documentation checks and troubleshooting
  • Responding to general career enquiries
  • Producing formal documentation, offer letters, variations and T&Cs
  • Provide administrative support to the co-ordination of staff movement across the organisation including Secondments, Fixed Term Contracts, Temporary Promotions and Transfers, issuing letters and notifications as appropriate and ensuring that all relevant documentation is in order and that contractual variations are recorded and systems updated
  • Arranging pre-employment and occupational health checks with the occupational health advisers and confirming appointments with prospective and existing employees

Line Manager & Candidate Support

  • First point of contact for managers regarding all recruitment process queries.
  • First point of contact for applicants, troubleshooting issues and escalating queries to our Recruitment System provider as required
  • Training line managers to use the system, including any updates to processes, workflows or planned additional functionality

System Administration & Development

  • To act as first point of contact with our Recruitment System provider, escalating issues and planning system improvements, ensuring that known issues are logged and managed in a timely manner
  • To liaise with People & Culture team colleagues and line managers relating to emerging system process and workflow requirements; capturing needs, planning and implementing updates
  • Working in conjunction with the HR Assistant to plan and implement data integration with our HRMIS
  • Working closely with internal colleagues to ensure recruitment data is integrated into business-wide processes

Data Management & Reporting

  • Providing analysis of metrics and data to provide insight for the business and P&C team
  • Ensuring that our data processing and retention is in line with agreed GDPR guidelines
  • Producing ad-hoc reports, in relation to people data

Workforce Planning Support

  • Supporting the HR Adviser team in relation to workforce planning activity, including;
    • Maintaining and providing resourcing data to inform workforce planning activity
    • Assuming responsibility for the forward planning of recruitment campaigns and activity to ensure a proactive and efficient recruitment process


* CIPD foundation level 3 qualification or equivalent experience
* Experience of providing proactive first-line recruitment and on boarding support to managers and employees
* Knowledge and competent in working with recruitment portal
* Knowledge of using IT packages, ie. Microsoft Office and Excel
* An understanding of and commitment to health and safety in the workplace
* Ability to work with accuracy and attention to detail
* Excellent customer care and communication skills
* Ability to plan and organise to manage workload in line with organisational objectives
* Excellent IT skills
* Proactively support change, adjusting approach to meet changing requirements
* Resilient and calm approach
* Maintains accuracy under pressure to meet tight timescales
* Act with professional integrity
* Work well within a team
* Committed and able to develop self, individuals, teams and others to improve organisational effectiveness
* Full driving licence

Job Offer

  • Permanent
  • Hybrid working available
  • 28 hours a week (ideally over 4/5 days)


Michael Page Human Resources is acknowledged as one of the leading recruitment companies for human resources with over 30 years of recruitment expertise and a team of specialist consultants based in offices nationwide.  If you’re looking for permanent or temporary job opportunities in human resources, let us use our extensive network and strong relationships to help you find you the next step in your career.

Michael Page Human Resources recruit HR roles nationwide, ranging from HR Administrator to Global HR Director and also within the specialist areas of HR including Learning & Development, Recruitment, Reward, and Talent.

We offer vacancies across executive, director, manager and junior levels with many of the UK’s leading companies. Our teams have specialist consultants that focus on permanent, interim and contract opportunities. Find out more about our consultants here.

To get started browse for human resources jobs or contact one of our offices directly to find out how our expertise could make a difference to your HR recruitment process.

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