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HR Coordinator

Employer
Oakleaf Partnership
Location
Hertfordshire, England
Salary
£25000 - £30000 per annum
Closing date
15 Jun 2022

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Sector
IT, Internet and New Media
Contract Type
Contract
Hours
Full Time
Job Type
HR Administrator
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Job Details

Oakleaf Partnership are extremely excited to be supporting a household Media name in their search for a People Coordinator. This company is looking for someone to start as soon as possible and support them for around 3 months. This role would support the Senior People Partner and need to be open to pitching in wherever needed, completing all responsibilities usually associated with a HR Coordinator role. The HQ is in Leavesden and this is where the work would take place.

 

Essential Job Functions:

People

  • Provide advice, guidance and support to department managers and team Leaders on ER issues (performance management, development plans, absence management, investigation, disciplinary and grievance, flexible working, equal opportunities and discrimination)
  • Assist Senior HR People Partner with change initiatives and re-organisations
  • Support the HR People Partners/Senior People Partners in administration of the recruitment process and, maintaining the job descriptions and authorisations where required. Benchmarking job descriptions with corporate levelling.
  • Support with long term sickness and occupational health referrals
  • Case management support on disciplinary, investigations where required as directed by Senior People Partner/People Partner.
  • Be a trusted advisor to line managers whilst constantly building and developing strong relationships
  • Support on Covid reporting.

Administration

  • Issue new starter and right to work documentation to successful candidates ensuring appropriate business and HR sign off and the legal right to work in the UK
  • Monitor right to work documentation ensuring legal compliance
  • Support with the new starter process which includes inductions
  • Responsible for the Exit Interview process - arranging Exit Interviews with all outgoing staff, analyisng the information and reporting trends to the Senior People team.
  • Generate and circulate weekly starters, leavers and changes e-mail to keep the appropriate departments / employees informed of changes in both permanent and temporary personnel
  • Provide administrative support to the HR People Partner/Senior People Partner (including reference requests, change of status letters, leaver letters, probation letters)
  • Manage the HR Policy database
  • Create all necessary Purchase Orders within the SAP EBP and BU Coding system to purchase goods and supplies for the HR department ensuring no after the fact PO's, good's receipted and invoices paid in a timely manner
  • Ensure all WB compliance documentation is received and updated as required for all employees
  • Ensure all WB compliance documentation is received and updated as required for all employees
  • Contribute to, update and maintain the HR Administration Procedures manual ensuring it is user friendly and readily available for any other member of the HR department to refer to
  • Organise and take the minutes at meetings both for the department and any other meetings/conferences hosted by HR
  • Support the HR Director on various projects as required; including submitting weekly reports to Burbank
  • Manage and respond to general HR queries on a daily basis which includes managing the HR Admin Inbox and shared drive. This will include highlighting any DD's which will require additional support from People Partner
  • Benefits administration which includes issuing eye care vouchers and assisting with benefits queries
  • Monitor staff attendance via first care and take appropriate action to ensure procedures are adhered to effectively
  • Act as a source of reference and provide advice in line with current legislation and Warner Bros. policy and practice
  • Update and maintain weekly HR Tracker
  • Support Senior People partner with yearly salary review process
  • Assist with compensation and benefits coordination
  • Ad hoc administrative duties, including support where required to the Director of HR.

 

Selection Criteria

 

Relevant Previous Work Experience

 

  • Demonstrable experience of at working at pace in a live operational environment
  • Proven background of building effective and credible relationships

 

Skills Required

 

  • Employee relations background with up to date UK employment law knowledge
  • Comfortable challenging decisions and ideas
  • Computer literate - HR Databases (Workday preferred) and with a full working knowledge of Microsoft Office to an intermediate level - particularly Excel
  • Strong influencing and stakeholder management
  • Able to remain highly effective and resilient in changing business circumstances
  • Exceptional administrative and organisational skills
  • Demonstrate close attention to detail

 

Please apply if you believe this is a role you may be interested in.

 

Company

Oakleaf Partnership is the UK’s largest independent HR recruitment consultancy. Founded in 2005, we have built enduring relationships with HR functions across every sector; thanks in part to our expertise, but also our collaborative approach. We listen. We share our insights. We take the time to truly understand the culture of an organisation – the person behind a CV.

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