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HR Administrator

Hays Human Resources
Wakefield, England
£21000.00 - £22000.00 per annum
Closing date
17 Jun 2022

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Not for Profit/Charity
Contract Type
Full Time
Job Type
HR Administrator
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HR Administrator Required

You support the HR team in delivering a succinct, professional HR administrative service to the business. This role will take responsibility for the operational aspects of the employment lifecycle.

You main responsibilities will include

  • Manage the new starter process; from offer stage through to probation completion (includes producing offer letters, employment contracts and managing the background checking process via a third-party provider).
  • Organise and contribute to induction activities including scheduling events and sending out joining instructions where required.
  • Produce employee contract change letters, liaise with managers as appropriate and undertake any follow up activities including updating the HR systems.
  • Manage the leaver process including responding to resignation letters, liaising with payroll and booking exit interviews.
  • Maintain the HR system with starters, leavers, changes, background checks and holiday entitlements.
  • Ensure that all HR files including employee files, are set up, maintained and closed/archived in line with GDPR.
  • Maintain (and produce where necessary) HR Standard Operating Procedures (SOP's) for all HR administrative duties.
  • Ensure all monthly payroll amendments are recorded in a timely manner and in line with the payroll schedule and appropriately approved documentary evidence exists for every amendment 1
  • Manage your own email inbox, the HR inbox and Job's inbox. Responding to general enquiries and escalating issues when required
  • Assist with information requests, updating and assisting colleague access both the HR management system and learning management system

What you need

  • Previous experience of HR administration within a SME environment
  • Previous experience of maintaining electronic records in line with GDPR
  • Writing emails, letters, preparing employment contracts, and taking minutes
  • Managing personal and group email inboxes and responding to basic HR enquiries
  • Strong IT skills with a good working knowledge of Microsoft products; Word, Excel, Outlook, Teams
  • Basic knowledge of right to work checks and the DBS service
  • Ability to take video and phone calls from all areas of the business and provide general HR information in a timely manner
  • A positive attitude with a strong desire to see the organisation succeed

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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