Executive Assistant / Recruitment Coordinator

Oakleaf Partnership
City of London, England
£35000 - £45000 per annum
Closing date
12 Jul 2022
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Job Details

Oakleaf are partnered with a leading asset and investment management firm in their search for an Executive Assistant/Recruitment Coordinator to join their busy team, to support the Head of Recruitment and provide proactive recruitment support in London and the US with the broader team.

This will be a dual role, taking ownership of Executive Assistant duties to the Head of Recruitment as well as the opportunity to get involved with the wider team.

Key Responsibilities:

  • Extensive diary management for the Head of Talent Acquisition
  • Project work including: process improvement, data integrity
  • Travel and invoice arrangement as required
  • Scheduling interviews in the UK and across different time zones.
  • Updating all necessary systems in a timely manner, to ensure recruitment data can be tracked and reported diligently.
  • Daily interaction with internal stakeholders
  • Liaison with 3rd party agencies to provide feedback on candidates.
  • Keeping candidates updated on interview processes
  • Diary management; including coordinating and setting up meetings and telephone/video conferences, pro-actively checking and managing any conflicts in advance
  • Opportunity to be involved in wider team projects and initiatives

Key Skills:

  • The ideal applicant will have experience in an Executive Assistant/ Recruitment Coordinator role within Financial Services.
  • The role requires an individual with excellent attention to detail who can calmly and effectively deliver on multiple requirements in a face-paced, high-volume environment
  • Pro-active approach to take the initiative and problem solve
  • Calm and effective communicator confident across all levels of seniority

Hybrid working available


Oakleaf Partnership is the UK’s largest independent HR recruitment consultancy. Founded in 2005, we have built enduring relationships with HR functions across every sector; thanks in part to our expertise, but also our collaborative approach. We listen. We share our insights. We take the time to truly understand the culture of an organisation – the person behind a CV.

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