Executive Assistant / Recruitment Coordinator

Oakleaf are partnered with a leading asset and investment management firm in their search for an Executive Assistant/Recruitment Coordinator to join their busy team, to support the Head of Recruitment and provide proactive recruitment support in London and the US with the broader team.

This will be a dual role, taking ownership of Executive Assistant duties to the Head of Recruitment as well as the opportunity to get involved with the wider team.

Key Responsibilities:

• Extensive diary management for the Head of Talent Acquisition
• Project work including: process improvement, data integrity
• Travel and invoice arrangement as required
• Scheduling interviews in the UK and across different time zones.
• Updating all necessary systems in a timely manner, to ensure recruitment data can be tracked and reported diligently.
• Daily interaction with internal stakeholders
• Liaison with 3rd party agencies to provide feedback on candidates.
• Keeping candidates updated on interview processes
• Diary management; including coordinating and setting up meetings and telephone/video conferences, pro-actively checking and managing any conflicts in advance
• Opportunity to be involved in wider team projects and initiatives

Key Skills:

• The ideal applicant will have experience in an Executive Assistant/ Recruitment Coordinator role within Financial Services.
• The role requires an individual with excellent attention to detail who can calmly and effectively deliver on multiple requirements in a face-paced, high-volume environment

• Pro-active approach to take the initiative and problem solve
• Calm and effective communicator confident across all levels of seniority

Hybrid working available