The Corporate Services Assistant is responsible for providing a variety of general organisational support and administrative tasks to support the Executive and Senior Management Teams. In this "front of house" role, the role holder will ensure the efficient and safe operation of the office environment with a variety of responsibilities.

Client Details

Market leading business in their field.

Description

• Arrange and co-ordinate meetings and corporate events, liaising with external parties as required
• Book and manage travel arrangements for the Executive team as requested
• Prepare and edit correspondence, communications, presentations and other corporate documentation. This will include minute taking at meetings
• Assist with the management and maintenance of Executives' schedules and appointments
• Ownership of facilities management, liaising with landlords and 3rd Party utility providers
• Negotiate with and in-life management of 3rd Party cleaning vendors, ensuring an efficient service of cleanliness is maintained at all times
• Maintain a safe and efficient office by corresponding with all Corporate suppliers such as stationery, confidential waste and fire authorities as required
• Support the management of the car parking facility issuing/receiving car passes as required
• Support the HR team with the efficient on/off boarding of new colleagues including liaising with IT, the issue/receipt of office passes, keys and fobs and office orientation as part of the induction process
• Work with the HR team on employee engagement initiatives including employee recognition, wellbeing, health, safety, diversity and inclusion initiatives
• Co-ordinate training and development activities as requested, providing administrative support as directed

Profile

Education

* Business Administration qualification would be preferrable

Business Experience

• Experience in a similar fast-paced, multi-functional role is a must
• Proven ability in establishing and managing professional and positive relationships with Executive Directors, Senior Managers and other key internal and external stakeholders
• Articulate and confidence in negotiating and managing Vendors and 3rd-Party suppliers
• Competent in all Microsoft Office package

Values and Behaviours

• Flexible and adaptable with a "can do" attitude
• Highly organised with an ability to balance multiple priorities and stakeholders
• Excellent communication skills
• Operational and commercial awareness with an attention to detail and an understanding of the importance of confidentiality
• Proactive, adaptable and result driven

Job Offer

• 35 hours a week
• Monday to Friday 9.00am to 5pm Currently working an informal hybrid model of minimum 2 days office based and 3 days working from home