HR Assistant

Employer
Page Personnel
Location
Epsom, England
Salary
£20000 - £24000 per annum
Closing date
12 Oct 2022

View more

Sector
Healthcare
Contract Type
Contract
Hours
Full Time
Job Type
HR Administrator
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Job Details


The HR Assistant assists with day to day operations of the HR functions and duties, in the Epsom office.

Client Details

Nursing and Care organisation

Description

The key responsibilities of the HR Assistant in Epsom will be:

Recruitment and On-boarding

  • Support the Executive Resourcer with administering the process for new employees; sending out appropriate offer letters and new starter paperwork, carrying out all necessary pre-employment checks, i.e. obtaining references and right to work checks
  • Collating new starter information
  • Entering all information in to the HR system
  • Training new starters on the HR system and ensuring they understand how to request holiday, approve timesheets etc
  • Monitoring the probation review process ensuring Managers carry out reviews on time and issuing probation outcome letters including extensions and terminations, taking advice from the Head of HR when required

Payroll

  • Ensuring that all pay related instructions and changes are prepared, recorded and the Payroll Manager is informed in time for the monthly payroll run for Head Office and Branch staff, i.e. new starters, leavers, contract amendments and any other benefits

Contract Amendments

  • Arranging for the issue of Contracts of Employment and issue of amendments to contracts ensuring all information is updated on the HR system and records kept in the employee's personnel files

Leaver Administration

  • Processing employee resignations including sending out acknowledgement letters and updating the HR system
  • Reviewing exit interviews and questionnaires and passing on any relevant information to the Head of HR

Record Keeping

  • Maintaining up to date employment records on all staff
  • Making up new starter files and maintaining employee personnel files
  • Archiving employee files and other records when required
  • Keeping car and driving records up to date including company car and business use information

Administration

  • Recording information from the Annual Appraisal Scheme
  • Carrying out general administration duties for the HR department, i.e. responding to emails, answering the telephone, devising and sending out standard letters.

Staff Benefits

  • Issuing eye care vouchers and keeping up to date records.
  • Administering Benefits and Rewards Scheme
  • Administering the Private Medical Insurance scheme

Advice and Guidance

  • Provide day to day advice to Managers and Employees, escalating more complex issues to the Head of HR.
  • Assist in formal meetings such as disciplinaries or grievances as requested.

General responsibilities:

  • Providing cover for reception at lunch times/other breaks and annual leave or other absences.
  • General administration duties.
  • Be a champion for internal customer service
  • Do any other reasonable things your manager needs you to do

Profile

The successful HR Assistant in Epsom will be have and be measured by:

  • Excellent attention to detail
  • High-level written and verbal communication skills
  • Ability to use own initiative
  • Processing, verifying and maintaining personnel information and documentation
  • Recruitment administration
  • Completing the new starter process
  • Completing the leaver process
  • Issuing contracts and amendments to contracts
  • Dealing with line manager an employees' queries
  • Managing the HR inbox
  • General administration duties and covering for the receptionist when required
  • Working closely with the HRBP's and wider HR team
  • Committed to providing a high-quality service
  • Maintain a high degree of confidentiality

Job Offer

On offer for the successful HR Assistant in Epsom is:

  • 20 Days holiday a year + bank holidays
  • Pension
  • Office based role for first few weeks then hybrid 2 days working from home.
  • Salary up to £24,000
  • 35 hour working week

Company

Whether you’re looking to take your first step on the HR career ladder, or you’re seeking a fresh challenge in a new HR job - we’re here to help. Our specialist consultants know the HR market inside out and can help you to find the right role for your specific skills and requirements.

Here are just some of the job areas we specialise in:

  • HR administrators
  • HR officers
  • HR assistants
  • Payroll administrators
  • HR advisors
  • Learning & Development assistants
  • Training administrators
  • Organisational Development assistants
  • Recruitment assistants

We recruit permanent, temporary and contract HR jobs.

If you’re looking for a new position or are thinking of changing jobs, here are some reasons to choose Page Personnel Human Resources:

  • Dedicated, specialist consultants with strong industry knowledge
  • The expertise and resources of our extensive global network
  • A consultative approach to creating a successful placement
  • Advice and support at every step of your job search
     

Contact:
Barney Stupples
Barneystupples@pagepersonnel.co.uk
01932 264 154

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