HR & Operations Officer

Oakleaf Partnership
City of London, England
£35000 - £45000 per annum
Closing date
14 Oct 2022

View more

Not for Profit/Charity
Contract Type
Full Time
Job Type
HR Officer
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Job Details

HR and Operations Officer


Reporting to Head of HR


If you would like to work for a charity that uses their influence and power to build a more sustainable way of living, then this could be the perfect opportunity for you. The charity aims to address how factory farming can have a direct impact on environmental and human health issues.

This is a great opportunity for a committed and approachable person who is passionate about HR, operations, and processes to join an expanding team in a role that is varied, challenging and highly rewarding

The charity are looking for a skilled and efficient HR & Operations Officer who will support the Head of HR to recruit, support and develop talent through developing policies and managing procedures. You will be responsible for administrative tasks, and you'll contribute to our culture by making the Foundation a great place to work. The role will provide excellent assistance and support to employees and managers through delivering efficient and effective HR & operations procedures and processes.


HR Operations & Administration

  • Support the development and implementation of HR initiatives, processes, and systems
  • Provide advice on policies and procedures
  • Supporting HR Projects e.g., system implementations and policy reviews
  • Providing ad hoc support and cover for the Head of HR


  • Be actively involved in recruitment by preparing job descriptions, posting ads, and managing the hiring / recruitment process. This will involve preparing job descriptions, advertising vacant positions/ posting vacancies to job sites and managing the recruitment process. Responding to applicants and supporting the hiring manager and other team members with the recruitment process including arranging interviews and sending out assessments


  • Support with the creation and implementation of effective onboarding plans - Onboarding new hires; setting-up IT accounts, scheduling inductions, managing Right to Work and employment vetting checks for new hires. Keeping a track of the stages of the onboarding process to ensure that everything is complete and in place ahead of the new starter's first day

General Operations and Administration:

  • Supporting members services - managing the shared mailbox and responding to incoming call/enquiries
  • Managing the staff birthdays
  • Diary management for the Executive Director
  • Meeting management - scheduling internal and external meetings; arranging conference call or video conference details, creating, and sending calendar invitations; booking rooms; ordering catering; taking minutes.

Skills and Experience

  • Proven experience as HR officer, administrator or other HR position (at least 2 years) essential
  • Prior operations and administration experience working in a fast-paced operations support role
  • Expert in Office 365 suite, including Outlook, Word, Excel, and PowerPoint. Will be required to produce PowerPoint decks to a highly polished standard and use Excel to create MI.
  • Knowledge and experience of delivering admin in any of the following HR functions (Recruitment, pay & benefits training & development etc.)
  • Experience of setting up administration processes and improving processes - proven experience of delivering administration efficiently, and ensuring that an office runs effectively


  • Degree BSc/BA in business administration, HR, Psychology, social studies, or relevant field an advantage
  • Experience of working on Projects and implementing new systems an advantage
  • Evidence of further training in HR areas such as working towards CIPD desirable
  • Awareness of HR best practice


  • Strong ethics and aware of the sensitivity of employee issues
  • Reliable and able to use discretion and maintain confidentiality
  • A strong customer service ethos to deliver high operational standards to the team
  • Confident and proactive - capable of working autonomously on own initiative (The Head of HR works 3 days a week so you will be working standalone for 2 days)
  • Excellent planning and organisational skills - outstanding time-management abilities to prioritise tasks, manage own time and work to deadlines


Oakleaf Partnership is the UK’s largest independent HR recruitment consultancy. Founded in 2005, we have built enduring relationships with HR functions across every sector; thanks in part to our expertise, but also our collaborative approach. We listen. We share our insights. We take the time to truly understand the culture of an organisation – the person behind a CV.

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