As Temporary HR Officer the work will be varied and you will need to be able to adapt to fast-changing business needs. Working closely with the Senior Leadership Team you will administer all aspects of HR and recruitment following safer recruitment practices.

Client Details

A company based in Arundel

Description

As Temporary HR Officer you will:

• To maintain confidential employee files in line with GDPR regulations and guidance for all employees, contractors, agency staff and volunteers (staff). Ensure that the IS is maintained with all up-to-date staff information including training and qualification records.
• To maintain the Single Central Register report with regard to starters and leavers at times via the IS; ensure compliancy with guidance and maintain knowledge in this regard.
• Administer the recruitment process for all staff including loading adverts/job descriptions, booking interviews, contacting candidates, undertaking preemployment checks, issuing offer letters and contracts with adherence to with safer recruitment practice. This will include conducting and recording DBS, Prohibition from Management, ID and evidence of Right to Work in the UK checks.
• Provide induction documentation and delivery to all new staff. Maintain the induction diary and ensure full induction completion.
• Administer staff leavers including arranging cards/gift as appropriate, booking exit interview, obtaining company property, archiving files.
• Maintain a Probation and Supervision diary for all staff booking meetings and providing paperwork as reviews become due.
• Attend meetings and take accurate, notes or minutes as required for HR related meetings such as Return to Work, Phased Returns, Disciplinary, Grievance etc.
• Liaise with Internal Systems for specific advice and guidance as required.
• Maintain staff absence records, obtain paperwork such as Doctors Notes and self certification forms, and enter to IS in a timely manner for payroll processing. Keep in touch with absent staff. Arrange absence cover as requested.
• Arrange cards/flowers as appropriate.
• Issue as requested letters documenting variations to contract such as salary, hours, and role.
• Arrange wellbeing visits by a third party.
• Provide reports or statistical information on request.
• Maintain up to date guidance notes on procedures.
• Provide support staff holiday cards annually.
• Book staff training for individuals or groups as requested.
• Provide cover support to the Front Office for meetings, events and holidays.
• Undertake general administration duties for the Senior Leadership Team on request to a high standard.
• Undertake general printing, scanning, filing and archiving.
• To undertake all duties reasonably requested in a manner consistent with the mission and aims of the company.
• To contribute to the overall ethos/work/aims of the company.
• To work at all times in a safe manner in consideration to the company risk assessments and to report all accidents to Managers in line with statutory requirements.
• To participate in training and other learning activities and performance and

Profile

A successful Temporary HR Officer will have:

• Educational qualifications that demonstrate proficiency in English and Maths.
• Experience in an administrative role/office environment. Knowledge of administrative processes and systems.
• Computer literate with a good working knowledge of Word.
• Ability to work unsupervised and to plan and prioritise effectively.
• Ability to cope with conflicting demands, deadlines and interruptions.
• Strong interpersonal skills.
• A keen attention to detail, accuracy and determination to complete tasks.
• Ability to maintain a high degree of confidentiality and to use discretion in dealing with sensitive information.

Job Offer

£10.50-£11 per hour

Opportunity to go permanent