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Senior HR Coordinator

Employer
Oakleaf Partnership
Location
London, England
Salary
£30000 - £40000 per annum
Closing date
9 Jul 2024

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Job Details


Our client, a sports and events company is currently looking for an experienced Senior HR Coordinator to join their team of 3!

People Operations:

  • Acting as the first point of contact for all internal and external enquiries relating to HR by email, slack and face to face as required
  • Providing the business with HR administration support, such as processing and onboarding starters, preparing induction activities, processing contractual changes and providing employment references
  • Responsible for the onboarding of new employees; managing the process from when the employment contract is signed to day 1
  • Facilitate week 1 check-in with new employees and probation process
  • Creating, maintaining and, where required, updating all employee data, records and documents held locally and within the HR information system (Bamboo)
  • Work with Employment of Record provider to support new joiners and leavers, and ensure documentation is completed and issues are resolved
  • Manage queries relating to the HR information system (Bamboo), troubleshooting possible system or access issues by effectively utilising the guides and own experience to resolve queries, escalating to People Operations Manager where required.
  • Assist the wider HR function with any other administrative needs
  • Update relevant trackers such as preparing monthly payroll report for Finance / COO approval and liaise with external payroll providers as necessary
  • Maintain and update organisation charts
  • Support all family leave documentation and processes
  • Work with hiring managers in the recruitment of interns / contractors
  • Support the rest of the People team to coordinate the end-to-end recruitment cycle ensuring vacancies are advertised effectively using appropriate job boards and liaising with agencies.
  • Distribute guidelines and FAQ documents about company policies
  • Assist the payroll process by gathering and providing relevant employee information globally (e.g. leaves of absence, sick days, bonuses and pay increases).
  • Support HR initiatives and projects, such as employee engagement programs, diversity and inclusion efforts and wellness programs
  • Assist in tracking and maintaining records of employee visas and work permits, ensuring compliance with immigration regulations
  • Maintain and enhance employee benefit programs and development of effective communication to employees. Managing benefits enrolment for new employees and annual re-enrolment
  • Engage with UK and US benefit / pension providers and ensure all documentation and information align with internal processes
  • Responsible for the relationship with company's electric vehicle leasing supplier
  • Nurture a positive working environment and acting as a 'culture carrier' across the company

Facilities:

  • Manage office supplies and stationary inventory; ensuring smooth operations.
  • Manage the issuance and tracking of employee ID cards, ensuring timely distribution and replacement as needed.
  • Handle incoming and outgoing mail and packages, ensuring prompt distribution and appropriate documentation.
  • Manage relationship with external travel booking company, including onboarding new employees and liaising with provider to deal with any issues faced by travel bookers (primarily the events department and individual travellers)
  • Ensure office standards are maintained, including responsibility for effectively managing the cleaning provider. Primary point of contact with building management and key suppliers
  • Ensuring health and safety policies are up to date and implemented; coordinating with testing providers as required
  • Any other reasonable duties deemed appropriate by the business.

ABOUT YOU

  • Bachelor's degree in Human Resources, Business Administration, or related field.
  • Experience in an HR department; ideally with knowledge of employee onboarding and offboarding
  • Basic knowledge of UK employment laws and regulations; knowledge of US employment laws is a plus.
  • Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
  • Proficiency in Google Suite and HRIS software; experience with Bamboo preferred
  • Excellent organisational skills and the ability to multitask and prioritise tasks effectively in a fast-paced environment.
  • Demonstrable project management experience, able to see tasks through to completion within agreed timescales
  • An independent work ethic combined with a collaborative approach to problem solving
  • Great attitude and the ability to stay calm under pressure
  • Outstanding attention to detail, organisational skills and ability to work to deadlines
  • Ability to set realistic expectations with colleagues and to seek creative approaches/solutions for their needs
  • Excellent time-management skills with the ability to manage multiple situations and projects simultaneously

It would be nice if you have:

  • Familiarity with project management software such as Asana
  • Experience with SMEs or a high growth environment

Company

Oakleaf Partnership is the UK’s largest independent HR recruitment consultancy. Founded in 2005, we have built enduring relationships with HR functions across every sector; thanks in part to our expertise, but also our collaborative approach. We listen. We share our insights. We take the time to truly understand the culture of an organisation – the person behind a CV.

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